Our privacy policy is tailored for a youth club operating in the UK, with considerations for the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, which apply to the handling of personal data.
Effective Date: 12 November 2024
At Rye Youth Zone (RYZ) (“we,” “our,” or “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal information that we gather from members, their parents or guardians, and visitors to our website. By using our services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect personal information to provide our services, ensure safety, and enhance the experience of members. The types of personal information we collect include:
– Personal Information: This includes your name, date of birth, gender, address, email address, phone number, and emergency contact details.
– Membership Information: Information related to membership status, participation in club activities, preferences, and any specific needs (e.g., special interests or requirements).
– Medical Information: If relevant, we may collect medical details, such as allergies or any medical conditions, to ensure the safety and well-being of members during activities.
– Payment Information: If applicable, we collect payment details (such as card information) to process membership fees, event registrations, or other payments.
2. How We Use Your Information
We use the personal information we collect for the following purposes:
– To manage and administer club memberships and registrations.
– To communicate with members and their parents/guardians about upcoming events, activities, and updates.
– To ensure the safety and well-being of members during club activities (including providing emergency contact information).
– To process payments and handle financial transactions.
– To comply with legal obligations, including health and safety regulations.
3. Sharing Your Information
We are committed to keeping your personal information safe and secure. We will not sell or rent your personal data to third parties. However, we may share personal information in the following situations:
– With Parents/Guardians: We may share information about a child’s participation in club activities with their parent(s) or guardian(s).
– With Third-Party Service Providers: We may share personal information with trusted third-party service providers who assist in delivering our services, such as event organisers, payment processors, or IT support. These providers are contractually obligated to protect your personal information and use it only to provide the services requested.
– For Legal Compliance: If required by law or in response to a safeguarding concern or to a valid legal request (e.g., by government authorities or law enforcement), we may disclose personal data to comply with applicable laws or legal processes.
4. Data Security
We take the security of your personal information seriously and have implemented appropriate physical, electronic, and managerial procedures to protect your data. However, no data transmission over the internet or method of electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
5. Accessing and Managing Your Information
Under the **General Data Protection Regulation (GDPR)**, you have the following rights with respect to your personal data:
– Right of Access: You have the right to request a copy of the personal data we hold about you.
– Right to Rectification: You can request that we correct any inaccurate or incomplete information we hold about you.
– Right to Erasure: You can request that we delete your personal information, subject to certain legal conditions.
– Right to Restrict Processing: You can ask us to limit the way we process your data in certain circumstances.
– Right to Object: You have the right to object to the processing of your personal data in certain situations, including direct marketing.
To exercise any of these rights, please contact us at [contact email or phone number]. We will respond to your request in accordance with GDPR requirements.
6. Children’s Privacy
We are committed to protecting the privacy of children. Our services are primarily for young people, and we do not knowingly collect personal data from children under the age of 13 without parental consent. If you are a parent or guardian and believe we have inadvertently collected personal information from a child under the age of 13, please contact us so we can take appropriate action, including deleting the information.
If your child is a member of our youth club, we may collect and process information necessary to facilitate their participation in club activities, with the consent of the child’s parent or guardian.
7. Cookies and Tracking Technologies
Our website may use cookies and other tracking technologies to improve the user experience and to track how our website is used. Cookies are small files placed on your device that help us remember your preferences or actions over time.
You can manage your cookie preferences through your browser settings. Please note that blocking or deleting cookies may impact your experience on our website.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. Any updates will be posted on this page with the revised “Effective Date.” Please review this Privacy Policy periodically to stay informed about how we are protecting your personal data.
9. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Rye Youth Zone (RYZ)
Email: info@theryz.com
Phone: 07497 156 098
Address: Rye and District Boys Club, Mermaid Street, Rye, TN31 7ET
For more information about your data protection rights, you can also contact the Information Commissioner’s Office (ICO), the UK’s data protection authority.